Submission Guidelines


 

AWARDS & PRIZES

"BEST OF" awards for DIGITALSERIES will be given in the following genres: Animation, Comedy, Drama, Dramedy, Family, Fantasy, Horror, Science Fiction, Documentary & Reality.

**NEW AWARDS** 
-Virtual Reality 
-Pilots - up to 30 minutes

Other DIGITALSERIES awards include BEST: In Festival, International, Canadian, Best of BC (British Columbia), Actor, Actress, Cinematography, Director, Editing, Original Score, Special Effects, Visual Effects, Screenplay & Sound Design


 

RULES & TERMS

If your web series, pilot, or VR submission is not available on the web, please post it to the video hosting site of your choice. Once posted, please provide Vancouver Web Fest access. If your submission is available on the web privately, please provide Vancouver Web Fest access.

Payment

  1. Submission fees are non-refundable

  2. Submission and payment made through FilmFreeway

  3. Payment must be completed at the time of submission

Entry Fees

  • Early Submissions: September 1st - September 30th ($45 USD) 

  • Regular Submissions: October 1st - October 31st ($55 USD) 

  • Late Submissions: November 1st - November 15th ($70 USD)


 

SUBMISSION CRITERIA FOR DIGITAL SERIES:

(PLEASE SCROLL DOWN FOR VR & PILOT CRITERIA) 

1. All submitters must be 18 years or older. 

2. Must have three (3) or more completed episodes – all completed episodes of the series (for the season being submitted) must be submitted for consideration. Once a series is selected, submitter may choose webisode(s) for screenings. Each selected episode must, at that time, be uploaded via Dropbox (link to be provided). 

3. Maximum length will be 20 minutes per episode. (See Criteria for “Official Selections” below for more information) 

4. All submissions must include: 
* a short synopsis of the submitted series 
* a complete list of credits. 
* Actor/Actress Name, headshot & clip of scene (Note: if you do not submit this information, your Actor/Actress will not be considered for best Actor/Actress)

5. Genre Categories include: 

FICTION 
Animation 
Comedy 
Drama 
Dramedy 
Family 
Fantasy 
Horror 
Science Fiction 

NON-FICTION 
Documentary 
Reality 

Please choose a genre that best depicts your series - one genre per series entry. Pornography will not be accepted. If Vancouver Web Fest determines that the incorrect genre may have been chosen, we will contact the submitter regarding reclassification. 

6. Each applicant may submit more than one series, however, each series must have a separate submission form and entry fee. 

7. The same series may be submitted for entry into more than one genre. However, a separate submission form and submission fee must be paid for each entry.

8. All non-English submissions must either be dubbed in English or have English subtitles. 

9. All entries must be the intellectual property of the submitter(s) or submitter(s) must have permission for use of all content rights including music contained in their series. 

10. No proxy submissions. 

11. Vancouver Web Fest reserves the rights to use all material submitted including name of series, video clips (trailer, teaser) for presentation of awards and promotional material. 

12. Once selected, a submitter will receive a detailed instruction package explaining how to upload their selected episodes. 

13. Official Judges (Local, National & International) will be selected by Vancouver Web Fest’s Board of Directors and will judge all series submitted and decisions are final. 

14. All series submitted will be judged according to the same criteria. 

15. Participants of the Vancouver Web Fest agree to not hold Vancouver Web Fest, its employees, directors and representatives responsible for any and all losses, damages, rights, claims and actions of any kind in connection with the event or resulting from acceptance, possession or use of any prize. 

16. Vancouver Web Fest reserves the right to amend guidelines, selection criteria, awards, screening, and activities if necessary.

17. All Provincial & Federal laws apply. 

18. By entering their series each participant is bound by the Official Rules/Guidelines/Terms of the Vancouver Web Fest.

19. Only selected entrants will be notified by email. 


SUBMISSION CRITERIA FOR VR & PILOTS:

1. All submitters must be 18 years or older. 

2. VR & Pilots, when selected as official selections, must be uploaded via Dropbox (link to be provided). 

3. All submissions must include: 
* a short synopsis of the submitted VR or Pilot 
* a complete list of credits. 
* Actor/Actress Name, headshot & clip of scene 

4. All non-English submissions must either be dubbed in English or have English subtitles. 

5. All entries must be the intellectual property of the submitter(s) or submitter(s) must have permission for use of all content rights including music contained in their web series. 

6. No proxy submissions. 

7. Vancouver Web Fest reserves the rights to use all material submitted including name of VR or Pilot, video clips (trailer, teaser) for presentation of awards and promotional material. 

8. Once selected, a submitter will receive a detailed instruction package explaining how to upload their VR or Pilot. 

9. Official Judges (Local, National & International) will be selected by Vancouver Web Fest’s Board of Directors and will judge all VR and Pilots submitted, decisions are final.

10. All VR submissions will be judged according to the same criteria. All Pilot submissions will be judged according to the same criteria. 

11. Participants of the Vancouver Web Fest agree to not hold Vancouver Web Fest, its employees, directors and representatives responsible for any and all losses, damages, rights, claims and actions of any kind in connection with the event or resulting from acceptance, possession or use of any prize. 

12. Vancouver Web Fest reserves the right to amend guidelines, selection criteria, awards, screening, and activities if necessary.

13. All Provincial & Federal laws apply. 

14. By entering their webseries, each participant is bound by the Official Rules/Guidelines/Terms of the Vancouver Web Fest.

15. Only selected entrants will be notified by email.

16. **Submission eligibility is broad and includes, but is not limited to, interactive VR games, applications, 360 cinema (of any genre), and other experiences. Content can be designed for mobile or tethered consumption.

Please include in your submission a brief description of the project including its intended delivery method and viewing requirements and a link to a downloadable "screener" of the project in .apk, .exe., .mp4 or other format.


 

TERMS & CONDITIONS 

Publicity: 
The Vancouver Web Fest will request an information package for each web series, VR submission, and pilot that is chosen as an official selection. The contents of the information package will be documented in the "Submission Requirements" sent out as part of the official selection process.

Consent: 
Participation in the Vancouver Web Fest implies understanding and acceptance of these regulations. Vancouver Web Fest is hereby granted the right to utilize an excerpt from any webseries, VR or Pilot submitted and accepted for use by the Vancouver Web Fest for promotional purposes. The individual or corporation submitting the webseries, VR or Pilot hereby warrants that it is authorized to commit the webseries, VR or Pilot for screening, and understands and accepts these requirements and regulations. The submitter shall indemnify and hold harmless Vancouver Web Fest from and against any and all claims, liabilities, losses, damages, and expenses (including but not limited to attorney's fees, and costs of the court) which may be incurred by reason of any claim involving copyright, trademark, credits, publicity, screening, and loss of or damage to the screening webseries, VR or Pilot entered. 


Criteria For “Webseries Official Selections”: (SEE BELOW FOR PILOT CRITERIA) 

Once selected as an “Official Selection”, webseries can screen: 
• ONE episode guaranteed, and a SECOND if time permits. 
• Total running time cannot exceed 20 minutes. 
• Series MAY NOT combine multiple episodes into a single long running episode to circumvent the rules as described above. Episodes for screening must be submitted individually, as they were presented for initial judging.

In addition to the episodes for screening, the selected series will submit: 
• a video teaser of max 15 seconds of the submitted Webseries 
• the official trailer of the submitted Webseries (max 2 minutes). 

At the time of notification of “Official Selection”, the nominated webseries must advise the Vancouver Web Fest of the exact total running time of the episodes selected for screening. 



Criteria for Pilot Official Selections: 

Once selected as an “Official Selection”, Pilots submissions: 
• Total running time cannot exceed 30 minutes. (based on the category submitted to) 

In addition to the episode, pilots will submit: 
• a video teaser of max 15 seconds 
• the official trailer (max 2 minutes). 
• a promotional poster for the pilot in landscape orientation and a resolution of 1920x1080. 

At the time of notification of “Official Selection”, the nominated VR & Pilot must advise the Vancouver Web Fest of the exact total running time of the episode for screening. 



Criteria for VR Official Selections: 

Once selected as an “Official Selection”, VR submissions will submit: 
• a video teaser of max 15 seconds 
• a promotional poster for the pilot in landscape orientation and a resolution of 1920x1080.
At the time of notification of “Official Selection”, the nominated VR & Pilot must advise the Vancouver Web Fest of the exact total running time of the episode for screening. 



*Vancouver Web Fest has the right to change the guidelines above at their discretion. 



For more information please contact submissions@vancouverwebfest.com